About the Role
ISL’s Proposal Coordinators thrive on tight deadlines, adding the final polish that helps us win exciting projects in transportation, municipal infrastructure, community development, water, environment, structures, landscape architecture, and community engagement. It’s work that shapes the places we live, work, and play.
While no two days will look the same, here is what you can expect to do:
Responsibilities:
- Manage proposal workload and day to day coordination.
- Lead the coordination and preparation of proposals, including input on project resourcing and required skills.
- Maintain compliance with RFP requirements.
- Track progress and holds the team accountable.
- Align project resourcing with strategic goals, supporting cross office collaboration and effective resource allocation.
- Oversee project documentation standards to maintain consistency and accuracy while respecting regional differences.
- Lead projects to achieve quality delivery within budget and schedule, providing support on larger proposals as needed.
- Complete peer reviews to support high quality deliverables.
- Provide day to day leadership and support to staff.
- Mentor and trains staff, fostering continuous learning and professional growth.
- Conduct regular check ins to support performance, feedback, and development.
- Support recruitment and onboarding of new staff.
- Foster a positive work environment that supports work life balance, team cohesion, and continuous improvement.
Ready to throw your name in?
If this sounds like you, we encourage you to apply!
- You are a natural mentor who guides junior staff throughout the full cycle of Proposal Coordination.
- As a strategic thinker, you proactively seek opportunities to improve processes, enhancing workflows and efficiencies across the team.
- Thriving in fast-paced environments with competing deadlines, you consistently demonstrate adaptability and resilience.
- Your relationship-building skills enable you to influence and collaborate effectively with a variety of Project Managers.
- As a supportive leader, you celebrate successes and are the first to offer high fives when a proposal is submitted on time for consideration.
- You approach your work with precision, displaying keen attention to detail and strong proofreading abilities.
- You seamlessly can integrate into diverse proposal teams, you adapt your communication style to work collaboratively with a range of personalities and workflows.
- Your strong understanding of both business and client needs allows you to translate complex technical language into clear, compelling, client-focused proposals.
- Confident in taking initiative, you independently identify and resolve challenges, and your curious demeanour ensures you ask timely, insightful questions to achieve successful outcomes.
Your application should show us:
- 10+ years of experience in proposal coordination where multiple partners were involved preferably in a consulting engineering and/or architectural environment.
- Knowledgeable of the RFP process and proposal lifecycle.
- An indication of the scope and magnitude of proposals you have worked on coordinating.
- Strong leadership capabilities with demonstrated experience leading a team of professionals.
- Post secondary education in a relevant field.
- Ability to write to the requirements of RFP.
- Interest in AI and emerging technologies to support strategy that may result in improved workflows and efficiencies in Proposal Coordination.
- Strong knowledge and experience using Microsoft Office (Word, Excel, PowerPoint, Copilot.) with a proven ability to understand the creation and use of templates.
Bonus:
- Understanding of municipal RFP processes is a definite asset.
- Experience in an AEC related industry would be an asset.
Apply now at https://jobs.dayforcehcm.com/en-US/isl/CANDIDATEPORTAL/jobs/1466
